Job Opening

Job posting for an open position. Seeking an Administrative Assistant - Information Specialist in St. Cloud, Minnesota for the St. Cloud Area Convention and Visitors Bureau

"St. Cloud Area Convention and Visitors Bureau, this is __________, how can I help you?"
"Hello! My name is __________, how can I help you explore Greater St. Cloud today?"
"This is __________ with the Visit Greater St. Cloud, I would like to order some supplies & promotional material."

Would you love to fill in these blanks with your name? If so, you might be a great fit for our Administrative Assistant position currently available! We are looking for a friendly face who loves the Greater St. Cloud area, and who has experience in managing office operations on a daily basis. If you're comfortable answering phones, working at a front desk on a computer, answering questions about the area (or finding someone who can!), processing mail and ordering suppies and promotional items, you could be filling in these blanks and more with the fun crew at the St. Cloud Area Convention and Visitors Bureau. See full job description below.


Job Title:     Administrative Assistant – Information Specialist
                          

Division:      St. Cloud Area Convention and Visitors Bureau                                          

Job Summary: The administrative assistant is responsible for monitoring daily office activity, managing visitor inquiries and providing administrative support to the Convention and Visitors Bureau.

 
Job Duties- Position requirements include but are not limited to the following:

  1. Greets and assists all walk in visitors in a prompt, courteous and professional manner.
  2. Maintains an ongoing knowledge of area events, attractions, restaurants, facilities, and other area amenities normally requested by customers.
  3. Provides administrative support for the organizations Executive Director.
  4. Handles administrative responsibilities for the CVB Advisory Board to include meeting locations, meeting notices, lunch coordination, attend monthly meetings, minute taking, etc.
  5. Manages phone system, to include maintenance, greetings and checking extensions.
  6. Responds to phone, mail and email inquiries. Enters appropriate data into iDSS.
  7. Manages fulfillment of visitor requests in a timely manner.
  8. Opens, sorts, and distributes mail to appropriate staff members.
  9. Performs administrative duties such as typing, faxing, emailing, coping, etc. as needed.
  10. Inventories and orders office and lunch room supplies.
  11. Helps to maintain office equipment and orders required supplies for items such as; mail machine, copier, printer, fax machine, etc.
  12. Maintains and updates the visitstcloud.com website.
  13. Manages retail space and online retail sales.
  14. Group Tour itinerary planning and execution.
  15. Graphic design skills are preferred.
  16. Maintains a professional and supportive working relationship with clients and constituents and promotes good will towards the CVB among stakeholders and the community at large.

Physical Demands:  the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

Sitting: Approximately 80% of the time

Standing: Approximately 10% of the time

Walking: Approximately 10% of the time

Bending/Stooping: Occasionally  

Squat: Occasionally  

Climb Heights: Occasionally  

Reach above shoulder level: Occasionally  

Push/Pull: Occasionally  

Carry/Lift up to 30 lbs: Occasionally


If you're interested in learning more or applying, please email resume to Julie Lunning at julie@visitstcloud.com